“Unfortunately, such leaders remain harassed by unnecessary paperwork and ineffective meetings rather than solving the life problems that the population expects”.

From Proclamation to the Supreme Assembly of Shavkat Mirziyoyev, President of the Republic of Uzbekistan, on  December 29, 2020.

Timely told, justified criticism. Could this be said when there were no leaders who “loved” meetings?! Meetings that do not give any results steal employees` a lot of time in which will be spent on profitable work, plus extra expenses, nervousness are a separate topic.

For information: With the decree of the president of the Republic of Uzbekistan “On measures to reduce bureaucratic obstacles and introduce modern management principles into the activities of state bodies and organizations” on December 9, 2019 (PD-4546), it is established to reduce the number of meetings in the state authorities and management bodies, cancel the practice of holding meetings on holidays and weekends.

Assembly is a rather serious problem – The Research Institute of Legal Policy under the Ministry of Justice conducted sociological research in December 2020 year and was once again convinced of this.

Participants in the research : 15 state organization leaders, who training in 14 region ( city) territories (preschool education, folk education, medicine, busyness and labor relation departments, banks). Totally 208 respondents .

“208 people – no more, but not a little, can draw a “portrait of the assembly” of a large region.”

Daily “norm” – up to 4 and more, if not, not sufficient…

61,1 percent of the respondents above said that sometimes they participate in meetings on average 2-4 and more times a day (!), While 62 percent stating, the meetings are connected to each other (!)

52,4 percent of respondents reported that meetings are held in non-working hours.

In the territories, the practice of holding meetings on weekends by state organizations remains at high interest rates.

In particular, it can be seen from the diagram below that 72,6 percent of respondents in the territories participated in meetings held during the weekends. 39,9 percent of them took part in meetings on average 1-2 times a month; 20,7 percent on average 3-4 times; 8,2 percent on average 5-6 times; 3,8 percent on average 7-8 times during the weekend.

Life and nervous file

73,5 percent of respondents said that one session would last 1-3 hours, while 12,5 percent said that the average would last 4 hours and more.

(Up to 4 times per day and even more sessions are held, while each one is spent an average of 2 hours per day — 8 hours! (at least). We are unable to comment — edit.).

How many people do you need to pass the meeting like a meeting?!

The research also analyzed the number of participants from government agencies and organizations in the meetings.

51.9% of the meetings are attended by 10-30 persons, 45.2% by 30-100 persons, 2.4% by more than 100 persons. 0,5 percent of respondents left this question unanswered.

45,2 percent of the meetings, despite the current pandemic conditions, are held for 30-100 people!

It is necessary to put an end to the practice of conducting a meeting that does not have practical significance: it is desirable that only the initiators themselves or the employees who want to receive the necessary information participate in the meetings.

We adjust to Tashkent…

49.0 percent of respondents said that the meetings would be organized as an initiative of higher organizations, that is, organizations at the Republican level, 23.6 percent would be held by the regional authority, 3.8 percent would be held by other organizations…

Is the problem causing the meeting or the meeting causing the problem?..

But the most strange aspect is the maintenance of the meetings. According to respondents, 26.1 percent of the meetings are held on social issues; 21.3 percent are in agriculture; 10.6 percent are in entrepreneurship; 1.4 percent are women and minors; 12.6 percent are held on other issues.

The paradox is that the main problems that our country and our people are suffering are these in fact.For us (edit.) one question still remains open: is the multiplicity of meetings due to multitude of problems or vice versa?..

Observation: most (26,1 percent) of meetings in government agencies and organizations are held on social issues. The most interesting is that 27,5 percent of those who participated in the meetings stated that they could not say this clearly. In most cases, participants do not have enough information on the issues that will be discussed at the meetings…

Whose is the meeting?

Pay attention to this diagram. 33.2 percent of respondents said that about 40-50 percent of the meetings, 29.8 percent said that about 20 percent of the meetings, 21.2 percent said that about 30-40 percent of the meetings, and 13.5 percent said that more than 40 percent of the meetings are not directly related to the direction of their work. 2,3 percent of respondents did not answer the question.

54,4 percent of respondents (!), that is, more than half are forced to attend meetings that are not directly related to their work activity!

Even if you come, you come, even if you do not come…

The meetings held were of a mandatory nature, 47.6 percent of respondents stated that the practice of taking measures against those who did not arrive at the meetings on time or did not attend at all.

Modern Meeting

In the course of the research, it was stated that meetings with respondents in an oral survey can be conducted mainly in the form of a traditional general meeting, and in some cases even through online applications (“Zoom”).

The extensive use of this system will positively impact job productivity and productivity as well as the participation of all of the meeting participants in standing up to their maximum level of employment without moving away from their workplaces.

Based on the research, the following suggestions and recommendations were developed to regulate the practice of holding meetings in the public administration system:

1. It is desirable to develop a draft single normative-legal document regulating the sphere of holding meetings and specify the following::

  • a wider introduction of modern technologies, including the use of videoconference (Zoom) in the form of communication, when conducting meetings;
  • determination of specific measures for the organization of strict compliance with the requirements of labor legislation in the conduct of meetings;
  • development of special system on reliable notification of cases of violation of the rules of conduct of meetings;
  • the organization of meetings, the implementation of the practice of preannouncement on the official sites of the state body and organizations on the issues of participation and consideration in it.

2. Development of a special plan-program for systematic conduct of surveys and research aimed at studying the status, problems of the practice of conducting meetings;

3. To exercise public control over the organization and conduct of meetings, as well as the greater use of television and Internet facilities.

N. Norbayev,
The Research Institute of Legal Policy
under the Ministry of Justice
responsible staff